The financial manager maintains all transactions and contains an array of different accounting options, such as maintaining accounts receivable, deferred revenue, inventory management options, and basic managerial reports. From this module, information can be exported into most major accounting packages. It also houses the electronic billing process.
 Financial Manager - Summary Cash Reporting
 Financial Manager - Physical Inventory
Maintain
Accounts Payable
Deferred Income
- View deferred income maintenance
- View open and expired income
- Select actions to perform on deferred income
- Recognize
- Refund
- Change status
Payroll
- Allows adjustment of hours and departments prior to posting for a payroll period
- Allows for posting of hours for vacation, sick leave, bereavement
- Maintains payroll for the payroll period – maintains hours worked and department for all employees
- Allows for transfer of employee, department and hours to a payroll system
Inventory Returns
- Returned/Restore to inventory
- Adjust for physical inventory
- Write-off to shrink
- Write-off to damaged
- Write-off to bonus program
Cash Register Z-Out
- Allows for validation of over/short prior to posting to the G/L
- Generates deposit amount to the bank
Bank Deposit Reconciliation
Process
Journal Entries
Invoices and EFT’s
- Processes electronic funds transfer batches through EFTechnologies processing center
- Processes automated e-mail notices for electronic billings processed for customers
- Checks for expiring credit cards before processing electronic billing
- Manages payer accounts and account history
- Processes electronic returns
- Processes and prints invoices
- Processes returns automatically
- Updates members account to reflect returns
- Changes account status to delinquent
Manual Returns
- Records the returned amount to the customer account
- Automatically posts any applicable return fee to customer account
- Return fee can be a percentage or flat fee
- Automatically sends an e-mail alert to member of return indicating date of return, amount, and reason with a hyperlink to make on-line payment
Record to Deferred Income
- Change status
- Change expiration date
- Recognize to income
- Refund to customer
Export of Financial Data to most major accounting programs
Post to GL
- Set general ledger posting dates
- View the last date the general ledger posting took place
- View the projected date the general ledger posting will take place
Month End Close
- Data Archiving (as defined in Enterprise set up)
Year End Close
- Data Archiving (as defined in Enterprise set up)
Inventory
Inventory Purchase
- Maintains cost of inventory
- Maintains sale price of inventory
- Provides ability to associate bonus points with products
- Maintains status of the inventory items (available, sold, returned, damaged)
- Maintains vendor information
- Maintains current quantity
- Maintains General Ledger (G/L) accounts and tax rates
- Allows each product to have its own sales tax rates on a per site basis to allow for maximum flexibility
Inventory Transfer In
- Transfer in inventory that has been transferred to site from another site
Inventory Transfer Out
- Transfer out inventory to another site
Physical Inventory
- Track retail and equipment inventory by category
- Track inventory by status (available, damaged, shrink etc.)
- Write-off to shrinkage, enter description
- Write-off to damaged, enter description
Reports
Revenue
- Shows daily, weekly, monthly, year to date revenue totals broken down by general ledger account type
- Drill down capability to product item and transaction listing
Roll Forward
- Shows beginning and ending roll forward numbers for prospects and members
- Shows daily, weekly, monthly and year to date prospect roll forward statistics with drill down capability to prospect name and contact information
- Shows daily, weekly, monthly and year to date membership roll forward statistics with drill down capability to membership name and contact information
- Active Memberships : New, converted, reinstated, restored, renewed, pending cancellation, freeze
- Pending Cancelled: New, reinstated, cancelled
- Freeze: New, restored, pending cancellation
Point Of Sale
- Summary Cash Reporting
- Shows daily, weekly, monthly and year to date cash reporting with drill down capability to transaction and member/prospect name
Cash, credit card, gift certificates, club credit, on account
- Summary POS
- Shows daily, weekly, monthly and year to date usage statistics and POS summary
Activities
- Shows session purchases and usage
Deferred Income
- Shows daily, weekly, monthly and year to date deferred income activity
- Deferral amounts, recognized, cancelled/refund, adjustments
- Breaks down deferred income by product category
Concentration Account
- Shows cash in transit details (monthly dues, etc.)
Local Account
- Shows local deposit amount
Accounts Receivable
- Shows a/r balance and details
Executive Summary
- Shows usage statistics, sales activity, financial data and membership attrition
Journal Entry Details
- Shows journal entry details by transaction group
Transaction List
- Shows transactions for user defined dates
Billing History
- Shows batch ID, posting date, batch type (checking/savings, or credit card), status, number of transactions, total amount
- Drill down to individual transactions
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